OCPA'
S BYLAWSOREGON COAST PHOTOGRAPHERS' ASSOCIATION, Inc.
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ARTICLE I - NAME
1.10 The name of this nonprofit corporation is Oregon Coast Photographers' Association, Inc.
ARTICLE II - LOCATION
2.10 The principal and registered office of the Corporation shall be at such places in Coos County, Oregon as the Board of Directors shall designate by resolution.
ARTICLE III - OBJECTIVE
3.10 The
Oregon Coast
Photographers' Association, Inc. (OCPA)
is a fellowship of photographers on the Oregon coast,
dedicated to sharing the enjoyment,
knowledge and inspiration of photography.
3.15 The
objective of the Corporation
shall be to encourage the awareness, enjoyment and expression of the
photographic arts throughout the community by the education, development,
exhibition and promotion of the creative expressions of the photographic
artists.
3.20 The Corporation
will carry out this objective in accordance with the nondiscrimination laws of
the State of Oregon and the United States of
America.
ARTICLE IV - MEMBERSHIP AND DUES
4.10 The Corporation
shall consist of one (1) class of
voting members. A voting member shall be a person who supports the goals of the Corporation,
applies for membership and pays an annual membership fee, or in kind service, in
an amount established by the Board of Directors. The Board of Directors may
establish categories of membership with different membership fees and establish
the qualifications and benefits of each, by resolution.
4.20 The Corporation
shall also consist of one (1)
class of nonvoting members. A nonvoting member shall be a person or organization
that supports the goals of the Corporation.
The Board of Directors may establish categories of membership with different
membership fees, if any, and establish the qualifications and benefits of each,
by resolution.
ARTICLE V - MEMBERSHIP MEETINGS
5.10 The Annual Meeting of the members shall be
held on the first Monday of July
(unless in conflict with national holidays, then it will be the second
Monday), at 7:00 p.m., at a place
designated by the Board of Directors. The purpose will be to transact such
business as may come before the Corporation
and for the election of Directors
and Officers. An annual summary
of activities and a financial report will be
presented to the membership.
5.20 The Corporation
shall meet monthly to include all interested members in the transaction of Corporation
business and otherwise carry out the objectives of the Corporation.
5.30 Special Meetings
may be called by the President or the Board of Directors at such times and
places as may be required.
5.35 Written notice stating the date, time and place of the Special Meeting, the purpose(s) for which
the meeting is called shall be delivered by U.S. Mail
to all members at their address as shown by corporate records not less than ten
days before the meeting is held. The deposit of such notices in the U.S. Post
Office, with postage fully paid, shall be deemed legal notice.
5.40 Unless a
greater proportion is otherwise required by law, a majority vote of the members
present who are entitled to vote shall be necessary to adopt any matter voted
upon. Voting shall be by voice vote or by any other method determined by the
President, who shall determine the majority vote.
ARTICLE VI - BOARD OF DIRECTORS
6.10 The business and affairs of the Corporation
shall be managed by a Board of Directors composed of an odd number of not less
than three (3), nor more than
fifteen (15) members in good
standing. The Board of Directors shall have the power and authority to make
rules and regulations for the guidance of Officers
and members of the Corporation,
and for the transaction of the business of the Corporation.
The Board will initiate, promote, supervise and approve plans and programs
designed to achieve the objectives, policies and programs of the Corporation.
6.15 The policies of
the Board may be rescinded by a majority vote of the general
membership at a Special Meeting
called for that purpose.
6.20 Any Director
who misses three (3) consecutive Board meetings may be expelled from office
without prior notice by a majority vote of the Board. In the event of misconduct
or unsatisfactory performance of duty on the part of any Director, the Board
shall have the power to expel the offending member from office by a majority
vote plus one.
6.25 Any Director
may be expelled from office by a majority vote of the general
membership at a Special Meeting
called for that purpose.
6.30 Any vacancy on
the Board of Directors shall be filled by appointment by the President, subject
to approval by the Board, to serve until the next Annual Meeting of the Corporation.
6.40 A majority of Directors
shall constitute a quorum. A majority vote shall determine any issue, except as
otherwise required by these Bylaws.
6.50 Special
meetings of the Board of Directors may be called by the Secretary on request of
the President, or any two (2) or
more Directors,
by giving at least twenty-four (24)
hours notice to each Director. Such notice may be delivered to each Director
personally, or at each Director’s
residence or usual place of business by oral message, writing, telephone, fax or
other electronic means.
6.60 At least one (1)
Board of Directors business meeting must be held annually and within one (1)
month following the date of the Annual Meeting.
6.70 Any action
which may be or is required to be taken at a meeting of the Board of Directors
may be taken without a meeting if a consent in writing, setting forth the action
so taken, shall be signed by a majority of the Directors.
6.80 The term of
office of a Director shall be
three (3) years. However, of
those nominated at the first annual membership meeting, one-third (⅓)
elected to office shall serve for one (1)
year, one-third (⅓)
shall serve for two (2) years and
one-third (⅓)
shall serve for three (3) years.
Thereafter, to maintain a staggering of terms, the terms of office shall be for
three (3) full years or for the
term remaining of a vacancy for which a Director
is selected to fill.
6.90 Any meeting of
the Board of Directors shall be open to the general membership and to the
public.
ARTICLE VII - OFFICERS
7.10 The Officers
of the Corporation shall be
President, Vice-President, Secretary and Treasurer, to be elected from the Board
of Directors.
7.20 All Officers
shall be elected annually by a majority vote of the Corporation's
membership at the Annual Meeting.
7.30 The President
shall preside at all the meetings of the members and of the Board of Directors,
and shall be the chief executive officer of the Corporation.
The President is responsible for the general management of the business of the
corporation, except as otherwise prescribed by these Bylaws and as otherwise
prescribed by the Board of Directors, and shall be responsible to the Board. The
President with the Secretary, may sign contracts, deeds or instruments which the
Board of Directors have authorized to be executed. The President,
from time to time, shall make
reports of the affairs of the Corporation
to the Board of Directors and shall have such powers and duties as the Board may
direct.
7.40 The
Vice-President shall possess the powers and may perform the duties of the
President in the event of the absence or the inability of the President to act,
and perform such duties as may be prescribed by the Board of Directors.
7.50 The Secretary
shall keep books of the minutes of the
Annual Meeting and meetings of the Board of Directors. The Secretary
shall countersign all deeds and other documents requiring the seal of
corporation, and shall keep records of the names and addresses of the members of
the Corporation.
7.55 In the event of
the simultaneous vacancy of the offices of President and Vice-President, or the
simultaneous incapacity of both duly elected office holders, the Secretary shall
succeed to the office of President.
7.60 The Treasurer
shall maintain custody of all funds and securities of the Corporation
and shall deposit all monies in such bank or depositories as the Board of
Directors may designate. The Treasurer shall make to each Annual Meeting, and at other times as may be required by the Board
of Directors, a full and detailed report of the condition of the treasury,
showing all receipts and disbursements since the last previous statement and the
balance remaining on hand. The Treasurer and the President shall prepare the
annual budget for approval by the Board of Directors.
7.70 Terms for the
officers shall be for one (1) year.
7.80 The Board of
Directors shall have the power to depose any officer for cause by a majority
vote plus one. Failure or inability to perform duties, gross personal misconduct
or misconduct in office shall be sufficient cause for removal.
7.90 Any Officer
may be removed from office by a majority vote of the general membership
attending a Special Meeting
called for this purpose.
ARTICLE VIII - ELECTION PROCEDURES
8.10 Election of Directors
and Officers shall be held
annually by a vote of the general membership. Directors may be re-elected to one
(1) consecutive term. After
completion of two (2) consecutive
terms, Directors will be
re-eligible for Board service after one full year (12
months) of active general
membership.
8.20 A
nominating committee of three (3) or more members shall be appointed by the
President at least one (1) month
before the Annual Meeting.
The nominating committee will present a slate of Directors
to the membership at the Annual Meeting.
Additional nominations will be accepted from the floor. Elections will proceed
immediately after nominations are closed.
8.30 The
newly-elected Directors shall
succeed to office immediately and the newly-constituted Board of Directors shall
nominate a slate of Officers from
its own membership forthwith. The election of Officers
by the general membership shall proceed immediately after
the nominations are closed.
8.32
The President and Vice-President may be re-elected to one (1) consecutive term.
8.35 In the event an
officer nominated by the Board shall not be elected by the membership, the Board
shall forthwith nominate an alternative candidate.
ARTICLE IX - AMENDMENTS
9.10 These Bylaws may be altered, amended, or repealed and new Bylaws may be adopted by the affirmative vote of sixty percent (60%) of the membership in attendance at any Special Meeting of the membership called for this purpose.
We certify that these Bylaws were adopted by the Oregon Coast Photographers' Association, Inc.’s membership at a meeting on September 15, 1995. Amended July 11, 1996. Amended October 16, 1998. Amended November 05, 2001.
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